Club Bylaws

Club Bylaws for AMS Pre-Law Association @ UBC 

Bylaw 1: Administrative Details

Constituted as an AMS Club on 1991-07-10. 

Bylaw 2: Name

The name of this AMS Club shall be AMS Pre-Law Association of the University of British Columbia. 

Bylaw 3: Club Purpose 

The purpose(s) of this AMS Club shall be:

  1. To help members discover the opportunities within and the benefits of the legal profession;
  2. To familiarize members with the process of entering law school;
  3. To provide members with relevant resources and knowledge;
  4. To provide members with an opportunity to build relationships with legal professionals, law students, and fellow Pre-Law Association members;
  5. To achieve all of these goals in a supportive, inclusive, and open-minded environment.

Bylaw 4: Executives 

The Executives of this AMS Club shall be elected annually and shall be as follows:

  1. President(s) (1-2)
  2. Vice President (a Vice President may be elected in lieu of a second President)
  3. Vice Presidents’ External (2)
  4. Vice President Finance (Treasurer)
  5. Vice President Internal (Secretary)
  6. Vice Presidents of Events (2)
  7. Vice Presidents’ Marketing (2)
  8. Vice Presidents’ Sponsorship (2)
  9. Vice President of Fundraising 
  10. Vice President Diversity, Equity, and Inclusion
  11. Executive Assistants (2)

The number of Executives of this AMS Club shall be as few or as many as required. The number of people in each role may be determined by the Presidents in office at the time of the elections.

Bylaw 5: Executive Duties 

The duties of each Executive shall be as follows:

1. President(s)

  1. Host the bi-weekly meetings of the Executive Committee;  
  2. Join AMS CampusBase; 
  3. Attend and successfully complete an annual executive orientation at the end of every  academic year in order for this AMS Club to seek renewal; 
  4. Act as the main point of contact to the AMS Administration Team; 
  5. Calling a General Meeting; 
  6. Oversee all the general operations of this AMS Club; 
  7. Ensure that the established bylaws and additional policies (if applicable) of this AMS  Club are properly implemented; 
  8. Act as one of two Booking Representatives. 

2. Vice President

  1. Attend the bi-weekly meetings of the Executive Committee;  
  2. Be available to assist the president with any of their duties;  
  3. Oversee events to help ensure they run smoothly.

3. Vice Presidents’ External 

  1. Attend the bi-weekly meetings of the Executive Committee;  
  2. Provide a report of recent activities at the bi-weekly meetings, including all significant  information which affects the Association’s operations or its Membership; 
  3. Work with the rest of the Executive Committee to support their projects and further the Association’s goals as a whole;  
  4. Work in tandem with VP Sponsorship to represent the Association to other groups and  organizations, namely those relevant to the legal profession;
  5. Build a strong network of contacts by growing existing relationships and fostering new  ones;
  6. Implement and maintain branding guidelines to ensure high-quality branding across the Association’s network, while working closely with VP Marketing;
  7. Organize any events taking place outside of UBC, e.g. Court Visits.  

4. Vice President Finance (Treasurer)

  1. Attend the bi-weekly meetings of the Executive Committee;  
  2. Join AMS CampusBase; 
  3. Complete the Treasurer Authorization process in a timely manner; 
  4. Write the AMS Club’s budget and aim to follow it; 
  5. Oversee all the financial activities of this AMS Club; 
    1. Keep this AMS Club out of a deficit, submit documents by their deadline, and  keep this account active by having at least one (1) transaction through this AMS  Club account every fiscal year; 
  6. Be accountable for all transactions made by this AMS Club; 
  7. Ensure this AMS Club does not use an external bank account; 
  8. Ensure all members complete the AMS Waiver Form for insurance liability protection;
  9. Act as one of the two Booking Representatives and ensure there are sufficient funds in this AMS Club’s account prior to renting any equipment from the AMS.

5. Vice President Internal (Secretary)

  1. Arrange the bookings of and attend the bi-weekly meetings of the Executive Committee;
  2. Provide a report of recent activities at the bi-weekly meetings, including all significant  information which affects the Association’s operations or its Membership; 
  3. Work with the rest of the Executive Committee in supporting their projects as well as  furthering the goals of the Association as a whole, in leadership, service, and representation;
  4. Maintain a good working relationship with our booking partners to arrange the bookings  of the Association’s events;
  5. Manage and obtain any appropriate licensing needed for our events (i.e. liquor license  for the “Wine and Cheese Night”), while ensuring the Association follows the mandates  required of us;
  6. Coordinate the Association’s social events at least once per academic semester with the  purpose of improving engagement and teamwork of the Executive Committee;
  7. Coordinate the Association’s social events with VP Events to improve engagement with  the Association’s members and Executive Committee;
  8. Work in close relationship with the Treasurer to arrange promotional merchandise orders, such as, but not limited to, mugs, pens, and T-shirts.

6. Vice Presidents of Events

  1. Attend bi-weekly meetings of the Executive Council;
  2. Organize logistics for all events that take place on UBC’s campus or on an online platform (e.g., Zoom).

7. Vice Presidents’ Marketing

  1. Attend bi-weekly meetings of the Executive Council;
  2. Create and maintain a marketing strategy;
  3. Create the graphics for posts on UBC Pre-Law social media platforms;
  4. Post a minimum of 5 reminders for every event that UBC Pre-Law hosts;
  5. Communicate with other clubs for marketing strategy on collaborative events;
  6. Keep the UBC Pre-Law website up to date;
  7. Make sure all events are photographed for future use;
  8. Maintain and send newsletters in conjunction with social media strategy.

8. Vice Presidents’ Sponsorship

  1. Attend the bi-weekly meetings of the Executive Committee;
  2. Provide a report of recent activities at the bi-weekly meetings, including all significant information which affects the Association’s operations or its Membership;
  3. Work with the rest of the Executive Committee in supporting their projects as well as furthering the goals of the Association as a whole in leadership, service, and representation;
  4. Work in tandem with VP External to represent the Association to other groups and organizations, namely those relevant to the legal profession;
  5. Build a strong network of contacts by growing existing relationships and fostering new ones;
  6. Implement and maintain branding guidelines to ensure high-quality branding is in place throughout the Association’s network while closely working with the VP of Marketing;
  7. Acquire both monetary funding and non-monetary resources on and off campus that will enhance the Association’s events and allow the Association to meet its financial needs;
  8. Work closely with the Treasurer to determine the Association’s financial needs.

9. Vice President of Fundraising

  1. Attend the bi-weekly meetings of the Executive Committee;
  2. Work with the rest of the Executive Committee in supporting their projects as well as  furthering the goals of the Association as a whole, in leadership, service, and representation;
  3. Work in tandem with VP Sponsorship to secure funds for the Association’s events; d. Produce a general fundraising plan for the academic year;
  4. Oversee the sale of UBC Pre-Law Association merchandise to our members;  f. Work in close collaboration with the Treasurer to determine the Association’s financial needs. 

10. Vice President Diversity, Equity, and Inclusion

  1. Attend the bi-weekly meetings of the Executive Committee;
  2. Promote an inclusive and equitable environment within the Association by;
    1. Developing and implementing strategies to enhance diversity;
    2. Leading DEI-focused programs and discussions;
    3. Ensuring all members feel represented;
  3. Organize a minimum of one event per term that promotes diversity in law;
  4. Serve as a point of contact for addressing concerns related to discrimination, bias, or inequity within the Association;
  5. Propose and implement action plans to resolve such issues effectively and sensitively;
  6. Work with the rest of the Executive Committee to support their projects while ensuring accountability and representation.

11. Executive Assistants

  1. Attend the bi-weekly meetings of the Executive Committee;
  2. Work with the rest of the Executive Committee in supporting their projects as well as furthering the goals of the Association as a whole in leadership, service, and representation;
  3. Assist VP Internal with the organization of social events;
  4. Be available to assist all other members of the Executive Committee with their duties.

Bylaw 6: Electoral Procedures  

1. Club elections must:

  1. Be verifiable through documented vote counts or similar methods;
  2. Be conducted by voting with a secret ballot; and 
  3. Be held by April 13th, and the results submitted to the AMS Clubs Administrator with the Club Renewal submission by the submission deadline. 

2. Only Active Members who purchased their membership a minimum of 10 days in advance of the election date (exact date specified under discretion of the President(s) are eligible to vote.

3. All Active Members of this AMS Club shall be eligible for executive positions.

4. Elected Executive positions shall be voluntary, and AMS Club Executives shall not receive honoraria or salary from this AMS Club for their Executive role.

5. The removal of an Executive requires a quorate General Meeting, with a motion to remove it from the agenda.

  1. The motion to remove must receive two-thirds approval to pass; and
  2. The Executive in question must receive at least two (2) weeks’ notice of a General Meeting with a motion to remove.
    1. A motion to remove an Executive cannot be called from the floor.

Bylaw 7: Membership Fees 

1. Active membership fees shall be $10.00 CAD.

2. Associate membership fees shall be at least one and a half times (1.5x) more than the Active membership fees: $15.00 CAD.

Bylaw 8: Membership Privileges 

1. Only Active Members of this AMS Club shall be eligible to vote, hold executive positions in the club, and sign club petitions.

2. Only Active Members of this AMS Club may attend its events without paying an entry fee (a fee of $5 applies for non-members).

3. Club-exclusive LSAT course discounts.